Category Archives: Announcement Letters

Maternity Leave Announcement Letter


A maternity leave announcement letter is the one written by an authority figure announcing the fact that one of their employees is going on a maternity leave. A maternity leave announcement letter template is a ready to use formatted document which is meant to help the authority figure frame the said letter with ease.

Sample Maternity Leave Announcement Letter:

To

_________________ [Write down the name of the individual (s) to whom the letter is being sent]

_________________ [Write the job position and the title of the individual to whom letter is being sent]

 

__/ __/ ____ [Write the date on which the letter is being sent]


Subject: ____________________________ [Write the subject of the letter for example- announcement of maternity leave etc.]

___________________ [Write appropriate salutation for the individual to who letter is being sent]

We are writing this letter to announce that _____________________ [write name of the employee going on maternity leave] is going on a maternity leave.

Her leave starts on the ________________ [write the date on which the leave starts] and she will be back on the __________________ [write the date on which the employee will be coming back from the leave]. She has been working with us as the __________________ [write down the job position at which the employee is working in the organisation] and in her absence the position and related work will be handled by _______________________ [write the name of the employee who will be handling the work of employee on leave].

Thanks

_______________ [write down the name of the authorised individual]


New Appointment Announcement Letter

When a new employee is appointed at a position in the organisation, the entity may issue a letter informing others about the new appointment. This letter is called a new appointment announcement letter, and a new appointment announcement letter template is a readymade document that is used to facilitate the framing of the actual letter.

Sample New Appointment Announcement Letter:

To

Mr. / Mrs. / Ms.__________________

_______________________________

_______________________________

[In the blank above first write the name of the individual to be addressed in the letter, then write the title held by the respective individual and then the address (official or otherwise) of the individual)

 

__/ __/ ____ [In the blank write the date of sending letter in dd/mm/yyyy format]

Subject: _______________________________________________

[In the blank above write a short subject for the letter]


Dear _________________ [In this blank write the name of the receiver]

This letter has been written to notify you about a new appointment that has been made by the organisation.

We have appointed __________________ [in this blank write the name of the individual appointed] at the position of the ____________________ [in this blank write the title of the position at which the individual has been appointed]. He/ she will be joining us on the ______________ [in this blank write the date of joining of new employee]. We hope that you will welcome him/ her with a warm attitude and a friendly perception.

Thanking you

___________________ [the writer signs here]

___________________ [the writers name must be written here]

 

 

Thanks

_______________ [write down the name of the authorised individual]

Farewell Announcement Letter

A farewell announcement letter refers to the letter written by the sender to inform the receiver about the impending farewell of a certain individual. The farewell announcement letter template is a ready to use document which is a format version of this exact letter type. A sample of the same is being given.

Sample Farewell Announcement Letter:

__________________ [Here the full name of the addressed is to be written]

__________________ [Here the title of the addressed and his/ her official contact address is to be written]

 

__/ __/ ____ [Here the date on which the letter is being written is presented]


Subject: ___________________________________________________ [Here write down an appropriate compact subject for the letter]

Mr. / Mrs. / Ms. ___________________ [Here the salutary name of the addressed be written]

I, ________________ [name of the individual writing the letter] am writing this letter in regards to the farewell of ______________________ [name of the individual whose farewell is the agenda of the letter].

He/ she is leaving our company because _________________ [here write the reason for the individual leaving the organisation like retirement, better prospects etc.] and the farewell date is _________________ [here write the date which has been fixed as the individual’s farewell day]. We have decided to arrange a farewell party for him/ her in the premises and we would like you to be present there. The party starts at ________________ [here write the time at which the party is supposed to begin.]

Thanks and see you there

___________________ [here the individual writing the letter must write/ sign his/ her name]

Board Meeting Announcement Letter

A board meeting announcement letter is the letter which announces to the receiver about a board meeting and is used to given information about it. A letter template provides framework for drafting such a letter. The sender can use a board meeting announcement letter template to draft a letter as per the requirement.

Sample Board Meeting Announcement Letter:

__________________ [Here the full name of the addressed is to be written]

__________________ [Here the title of the addressed and his/ her official contact address is to be written]

 

__/ __/ ____ [The date of writing the letter must be given in date/ month/ year format.]

Subject: ___________________________________________________ [The subject or the main gist of the letter is to be written here.]

Good Morning/ Good- evening Sir/ Ma’am

This letter has been issued by the management of the organisation to make announcement of the next board meeting.

The management calls out for the board meeting to be conducted on the _________________ [mention the date on which the board meeting is to be conducted] at ___________ [mention the time on which the meeting starts] in the _________________ [mention the place i.e. office conference room number etc. at which the meeting is to be conducted] at the office building. The agenda of the meeting is ________________________ [mention the agenda which will be discussed in the respective board meeting] and the presentations will be led by _____________________ [mention the name of the individual who will be leading the presentations.

Please be present for the meeting in time.

With regards

___________________ [the sender must write his/ her name]

General Manager Announcement Letter

The general manager announcement letter is the official letter written by one official to another informing the latter about the appointment status of the said position. A letter template provides format and an outline of the letter which can thus be used to draft a letter a per the requirements. A general manager announcement letter template is given below for reference.

Sample General Manager Announcement Letter:

To,

__________________

__________________

[The blanks above are to be filled in with the full name, job title, and full official contact address of the receiver]

 

Date: _____________ [here the date of writing must be given]

Subject: ___________________________________________________

[Here write down the subject of the letter and underline it for highlight]

Dear ______________ [write the first name of the addressed]

You are well aware of the fact that the management has been searching to recruit a worthy general manager for the organisation.

It is our pleasure to announce that the search has come to an end, and _______________ [here write the name of the individual selected to be the general manager] will be joining us as the new general manager for the business from the ________________ [here write the date from which the individual will be joining the office of general manager]. We have selected him/ her for ____________________________ [here write down the qualities or traits because of which the individual has been selected] which we believe makes him/ her perfect fit.

Please be present at their welcoming party at __________ [time the welcoming party starts] on the joining date mentioned above.

Sincerely

___________________ [sender must sign his/ her name]

New Ownership Announcement Letter

Date: ________________ [dd/mm/yy]

____________________________________

____________________________________

[Company letterhead or logo of sender]

To,

___________________ [mention name of recipient]

___________________ [title of recipient]

___________________ [mention the address of recipient]

___________________ [contact number of recipient]

Subject: new ownership announcement letter

Respected ______________ [name of the recipient]

I, ___________________ [mention name of the sender of the letter], the ____________ [enter the designation of the sender] take immense pleasure in writing this letter to you to ______________ [enter the purpose of writing the letter]. This new ownership announcement has been a result of ____________ [mention the reason how the new ownership came into existence] and I am extremely happy to be announcing it to you. Through this ownership, I have come to own _______________ [enter the name/names of things/entities which the sender has newly owned].  The details of my new ownership are as follows:

_________________________ [mention the various details of the new ownership]

I have been working as ___________________ [mention the work details of the sender] and the ownership of ___________ [mention the name of entity] is very special for me. It makes me feel _______________ [mention the thoughts of the sender relating to the ownership].

Hope you are doing well,

Regards,

________________________ [mention name of sender]

New Office Announcement Letter

____________________

____________________

[Letterhead of company sending letter]

To

_____________________ [name of the recipient of the letter]

_____________________ [name of the organisation]

_____________________ [address of the organisation/residential address]

_____________________ [contact number of recipient]

Sub: new office announcement letter

Dear _____________________ [name of recipient]

I, _____________ [name of the sender of the letter], with extreme pleasure and pride, am writing this letter to you to inform you that _______________ [mention the announcement of the new office of the sender]. I have been working as _____________ [mention the previous work related details of the sender] at ___________ [mention the name/place of work] for the past ____________ [mention the number of years/months] and it was time to form a new office for the purpose of _______________ [mention the purpose of building the new office]. I am extremely happy to be sharing this announcement with you and hope you will be able to visit it to give your good blessings.

My new office is located at ___________ [mention the full address of the new office of the sender] and occupies a space of _____________ [mention the area occupied by the new office]. I hope that it turns to be lucky for me and my work.

Hoping to get your good blessings,

___________________ [Name of sender]

Leave Announcement Letter

To

_____________________ [name of the recipient]

_____________________ [Designation of the recipient in the organisation]

_____________________ [name of the organisation]

_____________________ [address of the organisation]

Sub: leave announcement letter

Respected _____________________ [name of recipient of the letter]

Sir, I, ________ [mention the name of the sender of the letter] working at ____________ [mention the working position or title of the sender] in the ____________ [mention name of department] am writing this letter to inform you about ___________ [mention the reason of writing the letter]. I shall be going on a leave from __________ [mention the date of commencement of leave] and shall be joining back on __________ [mention the date of joining back]. I am taking this leave because _____________ [mention the reason for taking leave]. Hope you will understand and grant me leave for the above mentioned days.

Sir, I have been a regular employee who is ______________ [mention the skills or qualities of the sender] and this leave is important for me because _______________ [mention the reason why the leave is important for the sender]. I have _________ [mention number of days] in my paid leave quota and it is from that, that I take this leave.

Thanking You

Yours faithfully,

___________________ [Name of sender]

Layoff Announcement Letter

To,

___________________ [mention name of recipient]

___________________ [designation of the recipient]

___________________ [name of department]

___________________ [name of company with address]

Date: ______________ [enter date in dd/mm/yy format]

Subject: announcement of layoff

Dear ______________ [enter name of recipient/salutation]

I, _____________ [mention the name of the sender], the ___________ [mention job position of sender] of ___________ [name of the organisation] is extremely ________ [mention appropriate emotion/feeling] to inform to you that this company has decided to _____________ [write the announcement of layoff]. This decision has come as a result of ________________ [mention the reason for layoff] and it has been a hard decision for us as well. I hope that you will understand the situation and ____________ [mention relevant information]. From ________ [mention the commencement date of layoff], the layoff shall come into effect and will affect all those who ________ [mention the employees who will face the layoff. Due to ____________ [mention the reason], this decision had to be implemented from the above mentioned date.

I hope that all of you facing layoff will be able to find new jobs soon. Please contact me directly for any questions.

Thanking you,

Yours sincerely,

________________________ [mention name of sender]

________________________ [designation of the sender]

________________________ [name of the company]

Training Announcement Letter

To,

___________________ [enter name of recipient]

___________________ [enter the address of recipient]

___________________ [postal code of area]

___________________ [contact number of recipient]

Date: ______________ [date in dd/mm/yy format]

Subject: Training announcement letter

Dear ______________ [write name of the recipient here]

I, _______________ [enter the name of the sender] am writing this letter to you to ______________ [mention the reason for writing the letter] and to tell you that ______________ [mention relevant information here]. I have decided to start this new training program because _________________ [mention the reason for starting training] and thus had to make this particular announcement. This training shall be related to _____________ [mention relevant information] and would be helpful for those who _____________ [mention the kind of individuals who will benefit from the training]. This training shall cost _______________ [enter the right amount] for a period of _____________ [mention the time span/period]. If you are interested in this training program then you will have to follow the following procedure:

_________________________________ [enter the detailed procedure which a person needs to follow to avail training]. In case of any doubts or queries, please feel free to contact me at ______________ [enter contact details].

Looking forward to your response,

________________________ [enter name of sender]