Category Archives: Announcement Letters

Board Meeting Announcement Letter


A board meeting announcement letter is the letter which announces to the receiver about a board meeting and is used to given information about it. A letter template provides framework for drafting such a letter. The sender can use a board meeting announcement letter template to draft a letter as per the requirement.

Sample Board Meeting Announcement Letter:

__________________ [Here the full name of the addressed is to be written]

__________________ [Here the title of the addressed and his/ her official contact address is to be written]

 

__/ __/ ____ [The date of writing the letter must be given in date/ month/ year format.]

Subject: ___________________________________________________ [The subject or the main gist of the letter is to be written here.]


Good Morning/ Good- evening Sir/ Ma’am

This letter has been issued by the management of the organisation to make announcement of the next board meeting.

The management calls out for the board meeting to be conducted on the _________________ [mention the date on which the board meeting is to be conducted] at ___________ [mention the time on which the meeting starts] in the _________________ [mention the place i.e. office conference room number etc. at which the meeting is to be conducted] at the office building. The agenda of the meeting is ________________________ [mention the agenda which will be discussed in the respective board meeting] and the presentations will be led by _____________________ [mention the name of the individual who will be leading the presentations.

Please be present for the meeting in time.

With regards

___________________ [the sender must write his/ her name]


General Manager Announcement Letter

The general manager announcement letter is the official letter written by one official to another informing the latter about the appointment status of the said position. A letter template provides format and an outline of the letter which can thus be used to draft a letter a per the requirements. A general manager announcement letter template is given below for reference.

Sample General Manager Announcement Letter:

To,

__________________

__________________

[The blanks above are to be filled in with the full name, job title, and full official contact address of the receiver]

 

Date: _____________ [here the date of writing must be given]


Subject: ___________________________________________________

[Here write down the subject of the letter and underline it for highlight]

Dear ______________ [write the first name of the addressed]

You are well aware of the fact that the management has been searching to recruit a worthy general manager for the organisation.

It is our pleasure to announce that the search has come to an end, and _______________ [here write the name of the individual selected to be the general manager] will be joining us as the new general manager for the business from the ________________ [here write the date from which the individual will be joining the office of general manager]. We have selected him/ her for ____________________________ [here write down the qualities or traits because of which the individual has been selected] which we believe makes him/ her perfect fit.

Please be present at their welcoming party at __________ [time the welcoming party starts] on the joining date mentioned above.

Sincerely

___________________ [sender must sign his/ her name]

New Ownership Announcement Letter

Date: ________________ [dd/mm/yy]

____________________________________

____________________________________

[Company letterhead or logo of sender]

To,

___________________ [mention name of recipient]

___________________ [title of recipient]

___________________ [mention the address of recipient]


___________________ [contact number of recipient]

Subject: new ownership announcement letter

Respected ______________ [name of the recipient]

I, ___________________ [mention name of the sender of the letter], the ____________ [enter the designation of the sender] take immense pleasure in writing this letter to you to ______________ [enter the purpose of writing the letter]. This new ownership announcement has been a result of ____________ [mention the reason how the new ownership came into existence] and I am extremely happy to be announcing it to you. Through this ownership, I have come to own _______________ [enter the name/names of things/entities which the sender has newly owned].  The details of my new ownership are as follows:

_________________________ [mention the various details of the new ownership]

I have been working as ___________________ [mention the work details of the sender] and the ownership of ___________ [mention the name of entity] is very special for me. It makes me feel _______________ [mention the thoughts of the sender relating to the ownership].

Hope you are doing well,

Regards,

________________________ [mention name of sender]

New Office Announcement Letter

____________________

____________________

[Letterhead of company sending letter]

To

_____________________ [name of the recipient of the letter]

_____________________ [name of the organisation]

_____________________ [address of the organisation/residential address]

_____________________ [contact number of recipient]

Sub: new office announcement letter

Dear _____________________ [name of recipient]

I, _____________ [name of the sender of the letter], with extreme pleasure and pride, am writing this letter to you to inform you that _______________ [mention the announcement of the new office of the sender]. I have been working as _____________ [mention the previous work related details of the sender] at ___________ [mention the name/place of work] for the past ____________ [mention the number of years/months] and it was time to form a new office for the purpose of _______________ [mention the purpose of building the new office]. I am extremely happy to be sharing this announcement with you and hope you will be able to visit it to give your good blessings.

My new office is located at ___________ [mention the full address of the new office of the sender] and occupies a space of _____________ [mention the area occupied by the new office]. I hope that it turns to be lucky for me and my work.

Hoping to get your good blessings,

___________________ [Name of sender]

Leave Announcement Letter

To

_____________________ [name of the recipient]

_____________________ [Designation of the recipient in the organisation]

_____________________ [name of the organisation]

_____________________ [address of the organisation]

Sub: leave announcement letter

Respected _____________________ [name of recipient of the letter]

Sir, I, ________ [mention the name of the sender of the letter] working at ____________ [mention the working position or title of the sender] in the ____________ [mention name of department] am writing this letter to inform you about ___________ [mention the reason of writing the letter]. I shall be going on a leave from __________ [mention the date of commencement of leave] and shall be joining back on __________ [mention the date of joining back]. I am taking this leave because _____________ [mention the reason for taking leave]. Hope you will understand and grant me leave for the above mentioned days.

Sir, I have been a regular employee who is ______________ [mention the skills or qualities of the sender] and this leave is important for me because _______________ [mention the reason why the leave is important for the sender]. I have _________ [mention number of days] in my paid leave quota and it is from that, that I take this leave.

Thanking You

Yours faithfully,

___________________ [Name of sender]

Layoff Announcement Letter

To,

___________________ [mention name of recipient]

___________________ [designation of the recipient]

___________________ [name of department]

___________________ [name of company with address]

Date: ______________ [enter date in dd/mm/yy format]

Subject: announcement of layoff

Dear ______________ [enter name of recipient/salutation]

I, _____________ [mention the name of the sender], the ___________ [mention job position of sender] of ___________ [name of the organisation] is extremely ________ [mention appropriate emotion/feeling] to inform to you that this company has decided to _____________ [write the announcement of layoff]. This decision has come as a result of ________________ [mention the reason for layoff] and it has been a hard decision for us as well. I hope that you will understand the situation and ____________ [mention relevant information]. From ________ [mention the commencement date of layoff], the layoff shall come into effect and will affect all those who ________ [mention the employees who will face the layoff. Due to ____________ [mention the reason], this decision had to be implemented from the above mentioned date.

I hope that all of you facing layoff will be able to find new jobs soon. Please contact me directly for any questions.

Thanking you,

Yours sincerely,

________________________ [mention name of sender]

________________________ [designation of the sender]

________________________ [name of the company]

Training Announcement Letter

To,

___________________ [enter name of recipient]

___________________ [enter the address of recipient]

___________________ [postal code of area]

___________________ [contact number of recipient]

Date: ______________ [date in dd/mm/yy format]

Subject: Training announcement letter

Dear ______________ [write name of the recipient here]

I, _______________ [enter the name of the sender] am writing this letter to you to ______________ [mention the reason for writing the letter] and to tell you that ______________ [mention relevant information here]. I have decided to start this new training program because _________________ [mention the reason for starting training] and thus had to make this particular announcement. This training shall be related to _____________ [mention relevant information] and would be helpful for those who _____________ [mention the kind of individuals who will benefit from the training]. This training shall cost _______________ [enter the right amount] for a period of _____________ [mention the time span/period]. If you are interested in this training program then you will have to follow the following procedure:

_________________________________ [enter the detailed procedure which a person needs to follow to avail training]. In case of any doubts or queries, please feel free to contact me at ______________ [enter contact details].

Looking forward to your response,

________________________ [enter name of sender]

New Manager Announcement Letter

____________________

____________________

[Company letterhead]

To

_____________________ [name of recipient/department name]

_____________________ [Designation of the recipient]

_____________________ [name of the company]

_____________________ [address of the company]

Sub: new manager announcement

Dear _____________________ [name of the recipient/recipients of letter]

I, ___________ [name of person making announcement], the ___________ [mention the designation of the sender] am writing this letter to you to make an important announcement. Through this letter I present to you, your new manager _____________ [mention the name of the manager]. _______ [Mr. /Miss] ________ [name of the new manager] shall be joining this organisation from ________ [mention the date of joining of new manager] and shall be responsible for ______________ [mention the areas of responsibility of the new manager]. _________ [He/she] is a ____________ [mention a few skills or qualities of the new manager] and I hope and request you to respect ______ [him/her] and cooperate with ______ [him/her], especially in the initial few days.

This company has been formed on the motto of_______________ [mention the motto of the company/organisation] and it is our responsibility to make new employees feel comfortable and welcomed. It is my request to you all to ______________ [mention relevant request].

Thanking You

Yours faithfully,

___________________ [Name of sender]

___________________ [designation of the sender in the company]

Formal Announcement Letter

____________________

____________________

[Formal letterhead of sender’s company/organisation]

To

_____________________ [name of recipient]

_____________________ [official address of the recipient]

_____________________ [contact number of the recipient]

Date: _____________ [enter the date in dd/mm/yy format]

Subject: To make a formal announcement

Dear _____________________ [enter the proper salutation]

I, ____________ [mention the name of the sender], the _____________ [mention designation of the sender] am writing this letter to you to make a formal announcement. The announcement is that ______________ [write in the announcement that the sender wishes to make].  I am making this announcement because ______________ [mention the reason why the sender is making the announcement]. I, on behalf of my company would also like to tell you that ______________ [mention the relevant information]. This announcement comes as a result of ___________________ [mention the reason which has caused this announcement].

We, at ______________ [mention the name of the company/organisation] believe in ________________ [mention the motto or policy of the company/organisation] and stand by the principle that ______________ [mention the principle which the company follows] and this announcement has been made in accordance with these beliefs. Hope we are able to impress you through this formal announcement.

Thanking You

Yours faithfully,

___________________ [Name of sender]

___________________ [name of company]

Real Estate Announcement Letter

To,

___________________ [mention name of recipient]

___________________ [mention the address of recipient]

___________________ [postal code]

___________________ [contact number of recipient]

Date: ______________ [enter date in dd/mm/yy format]

Subject: Real estate announcement letter

Respected ______________ [give the proper salutation here]

I, ___________________ [mention name of the sender of letter] am writing this letter to you to make an important announcement about ____________________ [enter the real estate announcement here]. It is my great pleasure to be making this announcement because ___________________ [mention the reason why the sender is happy making the announcement]. The real estate is situated at _______________ [mention the full address of the real estate which is being announced] and is part of a ______________ [enter details of the real estate industry which the property is part of]. I became the legal owner of this real estate on ______________ [enter the date in dd/mm/yy format].

I found this particular real estate interesting because __________________ [mention the reason due to which the real estate is considered good by the sender] and also because _____________ [mention the other reasons]. It is a moment of pride for me and I wanted to share it with you because _________________ [mention the reason why the sender wanted to share this announcement].

Take care,

________________________ [mention name of sender]