Category Archives: Appointment Letters

Meeting Appointment Letter


To,

_________________ [write name of the recipient]

_________________ [write the designation of the recipient]

_________________ [write name of the company]

_________________ [write the address of the company]

Date: _______________ [date in dd/mm/yy format]

Subject: Meeting appointment letter


Dear _______________ [name of recipient]

I, _________________ [mention the name of the sender], the _____________ [mention the job designation of the sender in the company] of _______________ [mention the name of the company] am writing this letter to you ___________________ [mention the reason for writing the letter]. The meeting shall be regarding ____________ [mention the purpose of the meeting] and would be held at ______________ [mention the place where the meeting will be held]. The date on which the meeting will be held is ____________ [mention the date on which the meeting will be held] and the timings are _______________ [mention the time at which the meeting will be held].

I, on behalf of _______________ [mention the name of the organisation] request you to _______________ [mention the request of the sender to the recipient]. I hope that ___________ [mention the hope of the sender]. Please let us know if you wish to have any other information regarding the meeting.

Thanking you

Yours sincerely,

___________________ [mention name of the sender]

___________________ [designation of the sender]

___________________ [name of the company]


Transfer Appointment Letter

To,

_________________ [write the name of the recipient]

_________________ [job title given to the recipient]

_________________ [write name of the company]

_________________ [address of the company]

Date: ________________ [enter the date in dd/mm/yy format]

Subject: transfer appointment letter

Dear _________ [mention the name of the recipient of the letter]


I, ______________ [mention the name of the sender of the letter] am writing this letter to you to inform you that ___________ [mention the piece of information that the sender wants to give about transfer appointment]. You have been transferred from ___________ [mention from where the recipient is transferred] to ____________ [mention where the recipient is transferred to]. This transfer appointment has been made because _____________ [mention the reason why the recipient has been transferred].

Your transfer shall become effective from ___________ [mention the date from which transfer will become effective] and shall remain into effect till _____________ [mention the date till which transfer shall remain effective]. During this period, _______________ [mention the changes in duties for the transfer period].

Hope that ________________ [mention the relevant information here] and will continue to ____________ [mention the relevant information here].

Thanking you again

Yours faithfully,

___________________ [mention name of the sender]

___________________ [job position of the sender]

____________________ [name of the company]

Agent Appointment Letter

Date: ______________ [enter the date in dd/mm/yy format]

To,

_________________ [write the name of the recipient]

_________________ [residential address of the recipient]

_________________ [contact number of the recipient]

Subject: agent appointment letter


Respected _________________ [write the name of the recipient]

I, _______________ [mention the name of the sender] am writing this letter to you so as to ______________ [mention the reason for writing the letter]. This is also to notify you that _________________ [mention the other piece of information that the sender wants to give]. You have been appointed as a ______________ [mention the agent title] agent in _____________-[mention the work place where the recipient is appointed]. This decision has been made by _____________ [mention the names of people who have made the decision] because _______________ [mention the reasons why the recipient has been appointed as an agent]. Your duties shall include _________________ [mention the various duties of the recipient].

You are required to be present at ____________ [mention location] on ________ [mention the date of commencement of service] at ___________ [mention the time]. We are looking forward to ___________ [mention relevant information]

Hoping to see you soon,

___________________ [mention name of the sender]

___________________ [job position of the sender]

___________________ [name of the company]

Internship Appointment Letter

To,

_________________ [write the name of the recipient]

_________________ [residential address of the recipient]

_________________ [contact number of the recipient]

Subject: internship appointment letter

Dear _________________ [give the proper salutation here]

I, _______________ [mention the name of the sender] am writing this letter to you to ___________ [mention the reason for writing the letter]. This is to notify to you that you have been appointed as an intern at _____________ [mention the workplace where the recipient is granted internship]. You shall be working at the position of _________________ [mention the exact job position of level of the recipient]. This decision has been made by _____________ [mention the name of the person who has made the decision] and if you agree to this internship, then you would have to start working from _____________ [mention the date and day of commencement of internship]. Your work timings shall be ____________ [mention the work timings of the recipient].

I being the ____________ [mention the designation of the sender] am also informing you that ____________ [mention the relevant information]. You will be required to work for _________ [mention the time span of internship].

Yours faithfully,

___________________ [mention name of the sender]

___________________ [job position of the sender]

____________________ [name of company]

Appointment Termination Letter

To,

_________________ [enter the name of the recipient]

_________________ [enter the job title of the recipient]

_________________ [enter the name of the company]

_________________ [enter the address of the company]

Date: ________________ [dd/mm/yy]

Subject: appointment termination letter

Respected _________________ [write the name of the recipient]

I, _______________ [mention the name of the sender], ___________ [mention the job position of the sender] am writing this letter to you to inform you the decision made by company _______________ [mention the name of the company]. This is to notify you that your appointment has been terminated and you shall no longer be able to work at the position of _______________ [mention the job position of the recipient]. This decision has been made on grounds of _____________________ [mention the reason why the decision has been made].

The termination of your appointment shall be effective from ____________-[mention the effective date of termination]. After this date you are expected to _____________ [mention the expectations of the company from the recipient after termination date]. So please _____________ [mention relevant details] from now onwards. It was ___________ [mention the kind of experience the sender has working with the recipient] experience.

Good luck for your future,

___________________ [mention name of the sender]

___________________ [job position of the sender]

Appointment Resignation Letter

[Here place the logo of the company which is used to identify the company official]

To

______________________ [full name of the individual you are addressing]

______________________ [job position/ title of the individual you are addressing]

______________________ [the official address of the individual you are addressing]

______________________ [the postal code]

____/ ____/ ____ [date of which writing the letter in format: date/ month/ year]

Subject: Resignation from the appointment at the firm

____________________ [give the first/ last or full name of the addressed with an appropriate salutation]

I am writing this letter in reference to my appointment for the position of a _____________________ [give the job position or title] in the ____________________ department [give the name of the department where you were/ are appointed].

I would like to inform the administration of the _____________________ [give the official business name of the organization], that I have decided to resign from the appointment that was made. The reason for this resignation is ___________________ [give the reason for your resignation from appointment]. I hope you will oblige me by approving the resignation.

With regards

_____________________ [give your official signatures]

_____________________ [give your full name with title]

_____________________ [give your job title]

_____________________ [give your contact no.]

Appointment Reminder Letter

[Put the logo of the company that is used for all the official issues.]

To

______________________ [full name of the addressed individual]

______________________ [the physical correspondence address of the addressed individual]

______________________ [the area zip code of the physical location]

____/ ____/ ____ [date of which writing the letter]

Subject: Appointment Reminder for __________ [reason for which reminder is made]

____________________ [name of the addressed individual with appropriate title]

We are writing this letter in reference to the appointment made for the position of the ___________________ [give the job title/ position being referred to] in the _________________ department [give the name of the department where appointment made] of the _______________________ [give name of the business organization].

We would like to remind you that as per the appointment terms and conditions you are required to report to the __________________ [name of the branch of organization] office on _________________ [give the location of the office of the business] at _____________ [give the office reporting time]. We hope to see you there on the designated day and time. Please carry the ______________ documents [mention the documents that need to be carried by the person] on your first day of joining.

Regards

_____________________ [signature of the official addressing the individual]

_____________________ [full name of the official addressing the individual]

_____________________ [job title of the official addressing the individual]

Appointment Consultant Letter

[Insert the letterhead logo of the company]

To

_____________________ [appropriate title, first name followed by last name of the recipient]

_____________________ [the full correspondence address of the recipient]

_____________________ [the postal code of the area]

____/ ____/ ____ [date on which the letter is written]

Subject: Letter of appointment to the position of a consultant

____________________ [give an appropriate salutation and title for the recipient]

This letter is in reference to the job application you had submitted for the position of a _______________ consultant [mention the type of the consultant] in the ___________________ department [name of the respective department] of our organization. We would like to confirm your appointment to the respective position.

You will have to adhere to the rules and regulations of ___________________ [name of the business organization]. You must report to the office on _________________ [date of joining] at __________ [time of reporting]. The terms of the appointment and employment will be specified in the contract that will be signed between you and the organization on joining.

Hope to see you soon,

Regards

_____________________ [signature]

_____________________ [full name of the sender]

_____________________ [job position/ tile held by the sender]

_____________________ [name of the business organization]

_____________________ [the complete correspondence address of the sender]

Appointment Contract Letter

[Provide the company letterhead/ trademark that is used for business purposes]

To

______________________ [name of the individual being addressed]

______________________ [the full correspondence address of the individual being addressed]

______________________ [the area postal code of the individual being addressed]

____/ ____/ ____ [date of writing the letter]

Subject: Letter regarding the contract of appointment to the organization

____________________ [name of the individual being addressed with appropriate title]

This letter is being written to you in reference to the contract we are supposed to sign to confirm you appointment to the organization. You have been appointed at the position of __________________ [mention the job title/ position] in the _________________ [mention the department of the organization] at our _____________________ [mention the name of the branch].

We would like to sign the contract with you before your joining date ________________ [mention the joining date]. The contract has been edited and framed as per the terms that we discussed in our last conversation. We would like to fix a meeting on the ___________________ [date on which meeting being fixed] for the signing of the contract. Hoping to see you there at __________ [time of meeting]. Please let me know if you have any queries or doubts.

Regards

_____________________ [signature by the addresser]

_____________________ [full name of the addressed with a title]

_____________________ [job title of the addresser]

Appointment Confirmation Letter

[Place the official letterhead of the company/ organization sending the letter]

To

______________________ [name of the applicant being addressed with an appropriate title]

______________________ [the correspondence address of the applicant]

______________________ [give the area zip code of the applicant]

Date: ____/ ____/ ____ [date of writing the letter in dd/mm/yy format]

Subject: Letter confirming the appointment at the organization.

____________________ [name of the individual first/ last with appropriate title]

This letter is being written in regards to the job application that was sent by you and the interview that followed the screening of your resume. We at ___________________ [give the full name of the business organization/ entity], would like to inform you that we have decided to appoint you at the firm.

You are being appointed at the position of ______________ [job title/ position being assigned], in the _______________ [name of the respective department]. You are expected to join the post from _____________ [date of joining]. Please be at the office on your joining date at __________ [time when the candidate has to come] with ___________documents [list of documents that the candidate has to bring].

You can call the HR department at ____________ [mention the contact number] in case of any queries.

Regards

_____________________ [signature of the addresser]

_____________________ [full name of the addresser]

_____________________ [job position of the addresser]