Category Archives: Appointment Letters

Auditor Appointment Letter


An auditor appointment letter is the letter written by a person or an organisation to another for appointing him/ her at the position of the auditor. The auditor appointment letter template is the document which is the same as the actual letter, with the difference being that the template has blank spaces in place of personal information that is to be filled by the user.

Sample Auditor Appointment Letter:

To,

___________________ [here the full name of the individual being appointed the auditor with appropriate title must be mentioned]

___________________ [here the name of the company, if any, must be mentioned here]

­­­­­­­­­___________________ [complete postal address of the individual being appointed goes here, with the zip code]

___________________ [here write the date of writing the letter]

SUBJECT: ___________________________________


[A subject relating to the object of the letter must be mentioned here]

_______________________ [the last name of the appointed individual must be mentioned]

We at ______________________ [mention the name of the company hiring the auditor] are pleased to inform you that we would like to officially appoint you as the auditor for our organisation.

The application you filed with the organisation dated _________________ [mention the date on which the appointed individual filed the initial application] was received and scrutinised by the management officials. It is required of you submit ____________________ [mention all the documents required for appointment] with the office. Further the terms of the appointment are

  • ___________________________
  • ___________________________

[In the blanks above mention the basic terms of the appointment.]

Kindly revert back to us to the earliest possible with your acceptance of the appointment.

Regards

___________________ [the authorised individual must sign his/ her name here]


Vendor Appointment Letter

A vendor appointment letter is written by a person or an organisation to another in order to inform them about their appointment as a vendor. A letter template for such purpose is a ready to use document that provides format and outline to draft an effective letter as per needs and requirements. Below given is a sample of vendor appointment letter template.

Sample Vendor Appointment Letter:

To,

____________________

_____________________

_____________________

[In the blanks above mention in sequence the name of the individual being addressed in the letter, the company name (if any) and the complete physical address of the individual.]

Date: ___________________ [In this blank mention the date on which you are writing the letter]

SUBJECT: ___________________________________


[In the blank above comes the statement of gist of the letter.]

_______________________ [In this blank mention the name of the addressed individual with appropriate salutation]

I am ____________________ [sender must write down his/ her name] and I am writing this letter in reference to _______________________ [mention the reason for the letter i.e. vendor appointment].

The purchase department of the organisation has finalised to appoint you as the vendor for the organisation. There are a few terms for the appointment which are as follows:

  • _____________________________
  • _____________________________
  • _____________________________

[In the blanks here mention the terms under which the appointment is being issued.]

We hope that this is the beginning of new and long business relations. Please revert back to us as soon as possible so that further contractual procedures can be completed. Awaiting a reply from you,

With regards

_______________________ [the sender must sign in the blank]

Dealership Appointment Letter

A dealership appointment letter is written to inform the person or an organisation about their appointment as a dealer.  The letter template is a formatted document that can guide anyone in need into framing an actual dealership appointment letter. Following is a sample of a dealership appointment letter template.

Sample Dealership Appointment Letter:

To

_____________________ [The name of the receiver/ addressed must be mentioned here]

_____________________ [In the following two blanks mention the complete contact details of the receiver including the postal code]

_____________________

___________________ [In this blank write the date in the date/month/year format]

SUBJECT: ___________________________________ [Here write a brief subject.]


______________________ [Here write the name of the receiver with salutation and title.]

This letter is being written to you in reference to your appointment for the ___________________ [mention the type of dealership for which the recipient has been appointed] We received your application dated _________________ [mention date on application] along with the documents.

After proper examination of the documents and by looking at your credentials,  we have decided to appoint you as the dealer for our products.You can begin to work as the dealer from __________________ [mention date of joining]. Please carry with you _____________________ [mention he documents the recruit is required to carry] documents to get a hold on the items for selling.

Please revert back within 2 days so as to complete formal procedures before above mentioned joining date.

Thanks and Regards

_________________ [the sender/ authorised individual must sign his/ her full name]

_________________ [the full name and job title of the sender]

Executive Director Appointment Letter

When hiring an individual at the executive director position, the employing entity must issue a letter to the effect and this letter is referred to as the executive director appointment letter. The template provides an outline for drafting such letter and a sample of the same is given below.

Sample Executive Director Appointment Letter:

To

________________________ [the receiver’s full name must be filled in here with title]

________________________ [receiver’s full postal address must be filled here with street and postal code]

Date: _____/ ______/ ________ [the date of writing the letter must be filled in here]

Subject: ____________________________________________ [an appropriate subject depicting the objective of the letter must be filled in here]

Mr / Ms. / Mrs. _________________[fill in the receiver’s name]

It is our pleasure to inform you that your application for the _________________ [mention the name of the position in question] was received by us on ___________________ [mention the date of receiving the application] and has been successfully approved for appointment.

Your suitability for the position has been adjudged best. You are requested to revert back to the office within _____________ [mention the time limit within which the individual is expected to reply with the acceptance or rejection] to receive a joining date. The salary for the position is set at ______________________ [mention the amount of salary] and the standard terms of appointment apply. You will have to carry the originals of __________________ [mention the documents] documents on joining.

We hope to hear positive response within the deadline.

Best wishes

__________________ [sender’s signature]

_________________ [sender’s name and job title]

Business Consultant Appointment Letter

A business consultant appointment letter is written by a company to a person while appointing him/her as the business consultant. A template for such letters provides a format that helps to draft an effective letter. Below given is a sample of letter template.

Sample Business Consultant Appointment Letter:

To

Mr. / Ms. / Mrs. ___________________

_______________________________

_______________________________

[In the blanks above the full name of the receiver must be mentioned followed by his/ her complete physical address including the zip code]

__/ __/ ____ [the date of letter writing must be mentioned here in format dd/mm/yy]

Subject: _______________________________________________ [the subject of the letter must be written here]

Mr. / Ms. / Mrs. _________________ [only the last name of the receiver be filled]

This letter is being written in reference to the application filed by you on _______________ [date on the application] for the __________________ [mention the job position title]. We are to inform you that the application has been accepted for appointment.

If you approve of the appointment within coming _________ hours [mention the time limit after which offer expires] you will be joining us on the _______________ [mention the date of joining]. The job description and compensation remain same as mentioned in the recruitment call outs. We expect all our employees to be ____________________ [mention the basic ethical/ characteristic requirements of the employees] and hope that you will be a suitable addition.

Awaiting a reply

Regards

______________________ [the sender must sign here]

______________________ [the sender’s full name must be mentioned here]

Meeting Appointment Letter

To,

_________________ [write name of the recipient]

_________________ [write the designation of the recipient]

_________________ [write name of the company]

_________________ [write the address of the company]

Date: _______________ [date in dd/mm/yy format]

Subject: Meeting appointment letter

Dear _______________ [name of recipient]

I, _________________ [mention the name of the sender], the _____________ [mention the job designation of the sender in the company] of _______________ [mention the name of the company] am writing this letter to you ___________________ [mention the reason for writing the letter]. The meeting shall be regarding ____________ [mention the purpose of the meeting] and would be held at ______________ [mention the place where the meeting will be held]. The date on which the meeting will be held is ____________ [mention the date on which the meeting will be held] and the timings are _______________ [mention the time at which the meeting will be held].

I, on behalf of _______________ [mention the name of the organisation] request you to _______________ [mention the request of the sender to the recipient]. I hope that ___________ [mention the hope of the sender]. Please let us know if you wish to have any other information regarding the meeting.

Thanking you

Yours sincerely,

___________________ [mention name of the sender]

___________________ [designation of the sender]

___________________ [name of the company]

Transfer Appointment Letter

To,

_________________ [write the name of the recipient]

_________________ [job title given to the recipient]

_________________ [write name of the company]

_________________ [address of the company]

Date: ________________ [enter the date in dd/mm/yy format]

Subject: transfer appointment letter

Dear _________ [mention the name of the recipient of the letter]

I, ______________ [mention the name of the sender of the letter] am writing this letter to you to inform you that ___________ [mention the piece of information that the sender wants to give about transfer appointment]. You have been transferred from ___________ [mention from where the recipient is transferred] to ____________ [mention where the recipient is transferred to]. This transfer appointment has been made because _____________ [mention the reason why the recipient has been transferred].

Your transfer shall become effective from ___________ [mention the date from which transfer will become effective] and shall remain into effect till _____________ [mention the date till which transfer shall remain effective]. During this period, _______________ [mention the changes in duties for the transfer period].

Hope that ________________ [mention the relevant information here] and will continue to ____________ [mention the relevant information here].

Thanking you again

Yours faithfully,

___________________ [mention name of the sender]

___________________ [job position of the sender]

____________________ [name of the company]

Agent Appointment Letter

Date: ______________ [enter the date in dd/mm/yy format]

To,

_________________ [write the name of the recipient]

_________________ [residential address of the recipient]

_________________ [contact number of the recipient]

Subject: agent appointment letter

Respected _________________ [write the name of the recipient]

I, _______________ [mention the name of the sender] am writing this letter to you so as to ______________ [mention the reason for writing the letter]. This is also to notify you that _________________ [mention the other piece of information that the sender wants to give]. You have been appointed as a ______________ [mention the agent title] agent in _____________-[mention the work place where the recipient is appointed]. This decision has been made by _____________ [mention the names of people who have made the decision] because _______________ [mention the reasons why the recipient has been appointed as an agent]. Your duties shall include _________________ [mention the various duties of the recipient].

You are required to be present at ____________ [mention location] on ________ [mention the date of commencement of service] at ___________ [mention the time]. We are looking forward to ___________ [mention relevant information]

Hoping to see you soon,

___________________ [mention name of the sender]

___________________ [job position of the sender]

___________________ [name of the company]

Internship Appointment Letter

To,

_________________ [write the name of the recipient]

_________________ [residential address of the recipient]

_________________ [contact number of the recipient]

Subject: internship appointment letter

Dear _________________ [give the proper salutation here]

I, _______________ [mention the name of the sender] am writing this letter to you to ___________ [mention the reason for writing the letter]. This is to notify to you that you have been appointed as an intern at _____________ [mention the workplace where the recipient is granted internship]. You shall be working at the position of _________________ [mention the exact job position of level of the recipient]. This decision has been made by _____________ [mention the name of the person who has made the decision] and if you agree to this internship, then you would have to start working from _____________ [mention the date and day of commencement of internship]. Your work timings shall be ____________ [mention the work timings of the recipient].

I being the ____________ [mention the designation of the sender] am also informing you that ____________ [mention the relevant information]. You will be required to work for _________ [mention the time span of internship].

Yours faithfully,

___________________ [mention name of the sender]

___________________ [job position of the sender]

____________________ [name of company]

Appointment Termination Letter

To,

_________________ [enter the name of the recipient]

_________________ [enter the job title of the recipient]

_________________ [enter the name of the company]

_________________ [enter the address of the company]

Date: ________________ [dd/mm/yy]

Subject: appointment termination letter

Respected _________________ [write the name of the recipient]

I, _______________ [mention the name of the sender], ___________ [mention the job position of the sender] am writing this letter to you to inform you the decision made by company _______________ [mention the name of the company]. This is to notify you that your appointment has been terminated and you shall no longer be able to work at the position of _______________ [mention the job position of the recipient]. This decision has been made on grounds of _____________________ [mention the reason why the decision has been made].

The termination of your appointment shall be effective from ____________-[mention the effective date of termination]. After this date you are expected to _____________ [mention the expectations of the company from the recipient after termination date]. So please _____________ [mention relevant details] from now onwards. It was ___________ [mention the kind of experience the sender has working with the recipient] experience.

Good luck for your future,

___________________ [mention name of the sender]

___________________ [job position of the sender]