Category Archives: Appointment Letters

Executive Director Appointment Letter


When hiring an individual at the executive director position, the employing entity must issue a letter to the effect and this letter is referred to as the executive director appointment letter. The template provides an outline for drafting such letter and a sample of the same is given below.

Sample Executive Director Appointment Letter:

To

________________________ [the receiver’s full name must be filled in here with title]

________________________ [receiver’s full postal address must be filled here with street and postal code]

Date: _____/ ______/ ________ [the date of writing the letter must be filled in here]

Subject: ____________________________________________ [an appropriate subject depicting the objective of the letter must be filled in here]


Mr / Ms. / Mrs. _________________[fill in the receiver’s name]

It is our pleasure to inform you that your application for the _________________ [mention the name of the position in question] was received by us on ___________________ [mention the date of receiving the application] and has been successfully approved for appointment.

Your suitability for the position has been adjudged best. You are requested to revert back to the office within _____________ [mention the time limit within which the individual is expected to reply with the acceptance or rejection] to receive a joining date. The salary for the position is set at ______________________ [mention the amount of salary] and the standard terms of appointment apply. You will have to carry the originals of __________________ [mention the documents] documents on joining.

We hope to hear positive response within the deadline.

Best wishes

__________________ [sender’s signature]

_________________ [sender’s name and job title]


Business Consultant Appointment Letter

A business consultant appointment letter is written by a company to a person while appointing him/her as the business consultant. A template for such letters provides a format that helps to draft an effective letter. Below given is a sample of letter template.

Sample Business Consultant Appointment Letter:

To

Mr. / Ms. / Mrs. ___________________

_______________________________

_______________________________

[In the blanks above the full name of the receiver must be mentioned followed by his/ her complete physical address including the zip code]

__/ __/ ____ [the date of letter writing must be mentioned here in format dd/mm/yy]


Subject: _______________________________________________ [the subject of the letter must be written here]

Mr. / Ms. / Mrs. _________________ [only the last name of the receiver be filled]

This letter is being written in reference to the application filed by you on _______________ [date on the application] for the __________________ [mention the job position title]. We are to inform you that the application has been accepted for appointment.

If you approve of the appointment within coming _________ hours [mention the time limit after which offer expires] you will be joining us on the _______________ [mention the date of joining]. The job description and compensation remain same as mentioned in the recruitment call outs. We expect all our employees to be ____________________ [mention the basic ethical/ characteristic requirements of the employees] and hope that you will be a suitable addition.

Awaiting a reply

Regards

______________________ [the sender must sign here]

______________________ [the sender’s full name must be mentioned here]

Meeting Appointment Letter

To,

_________________ [write name of the recipient]

_________________ [write the designation of the recipient]

_________________ [write name of the company]

_________________ [write the address of the company]

Date: _______________ [date in dd/mm/yy format]

Subject: Meeting appointment letter


Dear _______________ [name of recipient]

I, _________________ [mention the name of the sender], the _____________ [mention the job designation of the sender in the company] of _______________ [mention the name of the company] am writing this letter to you ___________________ [mention the reason for writing the letter]. The meeting shall be regarding ____________ [mention the purpose of the meeting] and would be held at ______________ [mention the place where the meeting will be held]. The date on which the meeting will be held is ____________ [mention the date on which the meeting will be held] and the timings are _______________ [mention the time at which the meeting will be held].

I, on behalf of _______________ [mention the name of the organisation] request you to _______________ [mention the request of the sender to the recipient]. I hope that ___________ [mention the hope of the sender]. Please let us know if you wish to have any other information regarding the meeting.

Thanking you

Yours sincerely,

___________________ [mention name of the sender]

___________________ [designation of the sender]

___________________ [name of the company]

Transfer Appointment Letter

To,

_________________ [write the name of the recipient]

_________________ [job title given to the recipient]

_________________ [write name of the company]

_________________ [address of the company]

Date: ________________ [enter the date in dd/mm/yy format]

Subject: transfer appointment letter

Dear _________ [mention the name of the recipient of the letter]

I, ______________ [mention the name of the sender of the letter] am writing this letter to you to inform you that ___________ [mention the piece of information that the sender wants to give about transfer appointment]. You have been transferred from ___________ [mention from where the recipient is transferred] to ____________ [mention where the recipient is transferred to]. This transfer appointment has been made because _____________ [mention the reason why the recipient has been transferred].

Your transfer shall become effective from ___________ [mention the date from which transfer will become effective] and shall remain into effect till _____________ [mention the date till which transfer shall remain effective]. During this period, _______________ [mention the changes in duties for the transfer period].

Hope that ________________ [mention the relevant information here] and will continue to ____________ [mention the relevant information here].

Thanking you again

Yours faithfully,

___________________ [mention name of the sender]

___________________ [job position of the sender]

____________________ [name of the company]

Agent Appointment Letter

Date: ______________ [enter the date in dd/mm/yy format]

To,

_________________ [write the name of the recipient]

_________________ [residential address of the recipient]

_________________ [contact number of the recipient]

Subject: agent appointment letter

Respected _________________ [write the name of the recipient]

I, _______________ [mention the name of the sender] am writing this letter to you so as to ______________ [mention the reason for writing the letter]. This is also to notify you that _________________ [mention the other piece of information that the sender wants to give]. You have been appointed as a ______________ [mention the agent title] agent in _____________-[mention the work place where the recipient is appointed]. This decision has been made by _____________ [mention the names of people who have made the decision] because _______________ [mention the reasons why the recipient has been appointed as an agent]. Your duties shall include _________________ [mention the various duties of the recipient].

You are required to be present at ____________ [mention location] on ________ [mention the date of commencement of service] at ___________ [mention the time]. We are looking forward to ___________ [mention relevant information]

Hoping to see you soon,

___________________ [mention name of the sender]

___________________ [job position of the sender]

___________________ [name of the company]

Internship Appointment Letter

To,

_________________ [write the name of the recipient]

_________________ [residential address of the recipient]

_________________ [contact number of the recipient]

Subject: internship appointment letter

Dear _________________ [give the proper salutation here]

I, _______________ [mention the name of the sender] am writing this letter to you to ___________ [mention the reason for writing the letter]. This is to notify to you that you have been appointed as an intern at _____________ [mention the workplace where the recipient is granted internship]. You shall be working at the position of _________________ [mention the exact job position of level of the recipient]. This decision has been made by _____________ [mention the name of the person who has made the decision] and if you agree to this internship, then you would have to start working from _____________ [mention the date and day of commencement of internship]. Your work timings shall be ____________ [mention the work timings of the recipient].

I being the ____________ [mention the designation of the sender] am also informing you that ____________ [mention the relevant information]. You will be required to work for _________ [mention the time span of internship].

Yours faithfully,

___________________ [mention name of the sender]

___________________ [job position of the sender]

____________________ [name of company]

Appointment Termination Letter

To,

_________________ [enter the name of the recipient]

_________________ [enter the job title of the recipient]

_________________ [enter the name of the company]

_________________ [enter the address of the company]

Date: ________________ [dd/mm/yy]

Subject: appointment termination letter

Respected _________________ [write the name of the recipient]

I, _______________ [mention the name of the sender], ___________ [mention the job position of the sender] am writing this letter to you to inform you the decision made by company _______________ [mention the name of the company]. This is to notify you that your appointment has been terminated and you shall no longer be able to work at the position of _______________ [mention the job position of the recipient]. This decision has been made on grounds of _____________________ [mention the reason why the decision has been made].

The termination of your appointment shall be effective from ____________-[mention the effective date of termination]. After this date you are expected to _____________ [mention the expectations of the company from the recipient after termination date]. So please _____________ [mention relevant details] from now onwards. It was ___________ [mention the kind of experience the sender has working with the recipient] experience.

Good luck for your future,

___________________ [mention name of the sender]

___________________ [job position of the sender]

Appointment Resignation Letter

[Here place the logo of the company which is used to identify the company official]

To

______________________ [full name of the individual you are addressing]

______________________ [job position/ title of the individual you are addressing]

______________________ [the official address of the individual you are addressing]

______________________ [the postal code]

____/ ____/ ____ [date of which writing the letter in format: date/ month/ year]

Subject: Resignation from the appointment at the firm

____________________ [give the first/ last or full name of the addressed with an appropriate salutation]

I am writing this letter in reference to my appointment for the position of a _____________________ [give the job position or title] in the ____________________ department [give the name of the department where you were/ are appointed].

I would like to inform the administration of the _____________________ [give the official business name of the organization], that I have decided to resign from the appointment that was made. The reason for this resignation is ___________________ [give the reason for your resignation from appointment]. I hope you will oblige me by approving the resignation.

With regards

_____________________ [give your official signatures]

_____________________ [give your full name with title]

_____________________ [give your job title]

_____________________ [give your contact no.]

Appointment Reminder Letter

[Put the logo of the company that is used for all the official issues.]

To

______________________ [full name of the addressed individual]

______________________ [the physical correspondence address of the addressed individual]

______________________ [the area zip code of the physical location]

____/ ____/ ____ [date of which writing the letter]

Subject: Appointment Reminder for __________ [reason for which reminder is made]

____________________ [name of the addressed individual with appropriate title]

We are writing this letter in reference to the appointment made for the position of the ___________________ [give the job title/ position being referred to] in the _________________ department [give the name of the department where appointment made] of the _______________________ [give name of the business organization].

We would like to remind you that as per the appointment terms and conditions you are required to report to the __________________ [name of the branch of organization] office on _________________ [give the location of the office of the business] at _____________ [give the office reporting time]. We hope to see you there on the designated day and time. Please carry the ______________ documents [mention the documents that need to be carried by the person] on your first day of joining.

Regards

_____________________ [signature of the official addressing the individual]

_____________________ [full name of the official addressing the individual]

_____________________ [job title of the official addressing the individual]

Appointment Consultant Letter

[Insert the letterhead logo of the company]

To

_____________________ [appropriate title, first name followed by last name of the recipient]

_____________________ [the full correspondence address of the recipient]

_____________________ [the postal code of the area]

____/ ____/ ____ [date on which the letter is written]

Subject: Letter of appointment to the position of a consultant

____________________ [give an appropriate salutation and title for the recipient]

This letter is in reference to the job application you had submitted for the position of a _______________ consultant [mention the type of the consultant] in the ___________________ department [name of the respective department] of our organization. We would like to confirm your appointment to the respective position.

You will have to adhere to the rules and regulations of ___________________ [name of the business organization]. You must report to the office on _________________ [date of joining] at __________ [time of reporting]. The terms of the appointment and employment will be specified in the contract that will be signed between you and the organization on joining.

Hope to see you soon,

Regards

_____________________ [signature]

_____________________ [full name of the sender]

_____________________ [job position/ tile held by the sender]

_____________________ [name of the business organization]

_____________________ [the complete correspondence address of the sender]