Category Archives: Solicitation Letters

Employment Solicitation Letter


To,

________________ [concerned person’s name]

___________________ [concerned person’s job designation]

_____________________ [concerned person’s employer organization]

___________________________ [Line 1 of the office address]

____________________________ [Line 2 of the office address]

Dated: ___________ [day] of ___________ [month] _____________ [year]


Subject: ________________ [mention that it is solicitation for employment]

 

Respected __________________ [surname with proper salutation before it],

I am writing this letter in order to express my interest in being part of your organization and so I would like to apply for the position of __________________ [job position for which the application is made] in your organization. I believe I have the required skills and knowledge about the job functions that makes an eligible candidate for the employment.

I came across an advertisement in _______________ {source of the advertisement] that there is vacancy in your organization for the particular position.  I have __________________ [number of years or months] of work experience in the particular position. My last job was with _________________ [name of the last employee of the sender] where I had to ____________________________________ [mention in details the various job functions carried out by the sender in similar job position].

I am enclosing my resume __________________ [other documents being enclosed] along with the letter.

Regards,

______________ [name of the sender]


Solicitation Job Letter

To,

____________________ [name of the authorized person]

______________________ [designation of the authorized person]

_____________________ [name of the hiring company]

________________ Street name and number [office address]

City name ______________ State _________________ [office address line 2]

Dated: ___________ [mention the day, month and year]


Subject: ________________ [mention the position the sender is applying for]

 

Respected Mr. / Mrs. /Miss. _________________ [here mention the name of the authorized person],

I am writing this letter in regards to the job advertisement posted by your organization in ______________________ [source of the advertisement] on _____________________ [date of positing the advertisement] regarding the requirement of a candidate in the position of ________________ [job position for which the sender is applying]. I would like to bring to your notice that I am keen on applying for the job position.

I have done my _________________ [relevant educational qualification] from _______________ [name of the educational institute]. I am currently working in a similar position with ________________ [here mention the name of the company where you are currently working]. My job functions are _________________ [mention the job responsibilities in details]. I possess excellent __________________ [relevant skills and abilities possessed by the sender]

I am enclosing my resume along with the letter and would request you to select me for the interview.

__________________ [name of the sender]

Solicitation Application Letter

To,

State the name of letter’s recipient: _______________

State the job designation: _______________

State the employer organization’s name: _____________

State the location address of the organization: _____________

Dated: _________________ [date on which the application has been drafted]


Subject: ___________________ [mention that the application is for the purpose of solicitation]

 

Respected _________________ [last name with proper salutation before it],

I would like to introduce myself as ______________ [name of the sender]. This letter is to apply for _____________________ [mention the exact reason of application of the sender] in your organization.

It has always been an interest of mine to establish a professional relationship with your organization. I am also aware that your organization is looking for ____________________ [mention in details the requirement of the organization that is relevant to the application of the sender]. I believe that ____________________________ [mention how accepting the application by the recipient is going to help the sender].

I would request you to consider my application and _________________ [mention how the sender wants the recipient to respond to his application]. I am looking forward to a positive response from your end. For your reference I am enclosing _________________ [the documents being enclosed along with the letter].

___________________ [name of the sender]

Solicitation Request Letter

To,

Name of letter’s recipient: ____________

Job title of recipient: ____________

Organization in which recipient is employed: _______________

First line of address of the organization’s office: _______________

Second line of address of the organization’s office: _______________

State the date of writing the letter ___________________

Subject: __________________ [mention that it is a request for solicitation]

 

Respected Mr. _______________ [last name with proper salutation before it],

This letter is to bring to your notice on behalf of my organization ________________ [name of the organization] to ____________________________ [the event or project for which the sender is requesting for a solicitation]. In this regards we would like to request you to ________________________ [mention how the recipient organization can help in the solicitation process].

Our organization ________________ [name of the organization] has been __________________ [various activities in which the organization is involved].  This year _______________________ [details of the project of the event. Also mention the schedule of the project]. Thus, we would require full support of your organization in regards to this. It would be great if you help us with an amount of _____________________ [amount of money being requested].

Looking forward to your reply.

Regards,

_________________ [name of the sender]

_________________ [designation of the sender]

______________________ [name of the organization]

Introduction Solicitation Letter

_________________________ [letter head of the organization]

Name of the organization ___________________

Registered office address of the organization ____________________

Office contact number ________________

Office fax number _____________

Company website ____________________

 

To,

Person to whom the letter is addressed: ______________

Job Post of the person addressed: ________________

Organization in which the person works: _____________

Here mention the address of the organization’s office: ______________

Dated: ___________ [particular date on which the letter is drafted]

Subject: __________________ [exact reason for writing the letter]

 

Respected Mr. _______________ [last name with proper salutation before it],

This is to bring to your notice that our organization is ________________________ [mention something about the project in brief for which the introduction solicitation letter is being written]. We would like to _______________________ [mention how the sender wants the recipient organization to be associated].

We would be _____________________ [mention in details the activity or program about the project]. We would like you to ____________________ [mention how the sender wants the help of the recipient organization]. The _______________[type of project] will take place on _______________________ [date and schedule of the project].

We would be grateful if you could a________________ [how the sender wants the recipient’s help].

__________________ [name of the sender]

_____________________ [designation of the sender]

___________________ [name of the sender organization]

New Business Solicitation Letter

To,

Recipient’s name: ______________

Designation of the recipient: ______________

Name of the recipient organization: _______________

Official address of the recipient: _______________

Dated: __________________ [Here mention the date of writing the letter]

Subject: __________________ [mention the reason for writing the letter]

 

Dear ________________________ [last name or first name of the recipient],

This letter is to introduce our organization __________________ [name of the sender organization] which has been specializing in ______________________ [type of business carried out by the sender organization] since _________________ [number of years since the business has been established]. We would like to express our interest in ___________________ [type to business solicitation that the sender wants to establish].

We would like to _______________________ [explain the cause of the business solicitation letter].  Through this __________________ [explain the financial goal that can be achieved with the business solicitation]. It is _______________ [mention the schedule and date of the business solicitation]. It would be an honor establishing a business relationship with your organization.

I would like to thank   you for taking out time and reading this letter. I am looking forward to a positive response from your end.

Regards,

____________ [name of the sender]

__________________ [designation of the sender]

___________________ [legal name of the organization]

Vendor Solicitation Letter

To,

_______________ [receiver of the letter]

_______________ [position in which the recipient is working]

_______________ [name of the vendor organization]

_______________________________ [Vendor organization’s street address]

_______________________________ [City and state in which the office is located]

Dated: ___________

Subject: __________________ [exact reason for writing the letter]

 

Respected Mr. _______________ [last name with proper salutation before it],

This letter is in regards to the vendor solicitation proposed by your organization in order to provide vendor services for _____________________ [type of vendor service provided by the vendor]. I would like to bring to your notice that we are forced to take the decision of cancelling the vendor solicitation.

As per the letter sent on ___________________ [date on which the vendor had sent the letter] you were supposed to _____________________________________________ [mention in details about the vendor service and the process in which the vendor was planning to provide the service].  We do not need vendor service as ___________________________ [mention in details the reason why the sender organization does not need vendor service]. Thus we had to cancel the vendor solicitation.

I hope you find the reason for cancellation justified and hold no grudges.

Regards,

____________ [name of sender]

__________________ [designation of sender]

___________________ [employer organization of the sender]

Solicitation Rejection Letter

To,

Recipient of the letter: ______________

Recipient’s job title: ______________

Organization in which he is working: _______________

Recipient’s official address: _______________

Dated: __________________ [date of writing the letter]

Subject: __________________ [mention that is regarding rejection of solicitation]

 

Respected Mr./ Miss. / Mrs. ___________________  [last name of recipient],

This is in regards to the solicitation proposed by your organization on ___________________ [date of proposing the solicitation] in order to ___________________ [reason of the solicitation]. I would like to bring to your notice that our organization has decide to reject the solicitation.

As per the solicitation your organization was supposed to ___________________ [activity being carried out by the recipient organization] and _____________________________ [mention in details the purpose of the proposal sent by the recipient organization]. We feel _____________________________ [mention in details the reasons that triggered the sender organization to reject the solicitation]. We also feel ________________________ [also do mention the reasons due to which the sender organization the solicitation activity won’t help them]. Thus, we had to take the decision of rejecting the solicitation.

I hope you understand the reasons that compelled us to take this decision.

Regards,

__________________ [name of the sender]

_____________________ [designation of the sender]

___________________ [name of the sender organization]

Solicitation Cancellation Letter

To,

Recipient of the letter: ______________

Recipient’s designation: ______________

Employer organization of recipient: _______________

Address of the recipient’s organization: _______________

Dated: __________________ [mention the day, month and the year]

Subject: __________________ [mention that is regarding cancellation of solicitation]

Respected Mr. /Mrs. /Miss. _______________,

This is to inform you that the solicitation process undertaken by our company to _______________ [purpose for which solicitation was undertaken] being organized by your organization needs to be cancelled with immediate effect.

Your management team had approached our organization, __________________ [name of the sender organization] on ________________ [date or time of contacting the sender organization] seeking ____________________ [reason for contacting the sender organization].  We had to ________________________________ [mention the reasons that compelled the sender organization to cancel the solicitation. Also __________________ [mention how the process can affect the sender organization].  The management has thus arrived at this decision of terminating the ongoing process.

Kindly, note that our organization is not willing to provide any further information or entertain any communication related to this solicitation process. We will appreciate your cooperation on this matter. We deeply regret the inconvenience caused.

Thanks & Regards,

__________________ [name of the sender]

_____________________ [designation of the sender]

___________________ [name of the sender organization]

Advertising Solicitation Letter

To,

____________ (Mention the recipient’s name)

________________ (Mention the recipient’s designation)

_________________ (Mention the name of the organization he is working with)

___________________ (Mention the date on which the letter is being written)

Subject ____________________ (Mention the purpose of writing the letter in not more than one sentence)

Respected Mr. / Ms. / Mrs. _________________ (Mention the last name of the recipient),

I ___________________ (mention your name) working as _____________ (mention your designation) in the advertising department of your organization, _____________ (mention the name of your company) wanted to speak to you about our latest advertising strategy.

 

Looking at the last ______________ (mention the time duration such as month/ quarter/ six month, etc) performance, our team came to the conclusion that there was an immediate requirement for making changes in the advertising strategy of the company. This is because _______________ (mention the reason). Our new strategy is to ____________________ (mention the strategy) so that we can ______________ (mention as to why you want to implement this). This would also be helpful in _________ (mention as to how this would help you out).

I hope you liked the plan prepared by our team. Kindly approve it so that we can start working on it right away and earn maximum returns by way of this.

Thanks and Regards,

_________________ (Mention your name)

_________________ (Mention your contact number)