[Provide the company letterhead/ trademark that is used for business purposes]
______________________ [name of the individual being addressed]
______________________ [the full correspondence address of the individual being addressed]
______________________ [the area postal code of the individual being addressed]
____/ ____/ ____ [date of writing the letter]
Subject: Letter regarding the contract of appointment to the organization
____________________ [name of the individual being addressed with appropriate title]
This letter is being written to you in reference to the contract we are supposed to sign to confirm you appointment to the organization. You have been appointed at the position of __________________ [mention the job title/ position] in the _________________ [mention the department of the organization] at our _____________________ [mention the name of the branch].
We would like to sign the contract with you before your joining date ________________ [mention the joining date]. The contract has been edited and framed as per the terms that we discussed in our last conversation. We would like to fix a meeting on the ___________________ [date on which meeting being fixed] for the signing of the contract. Hoping to see you there at __________ [time of meeting]. Please let me know if you have any queries or doubts.
_____________________ [signature by the addresser]
_____________________ [full name of the addressed with a title]
_____________________ [job title of the addresser]