[Mention your Address: 1]
[Mention your Address: 2]
[Mention the name of the contact person,]
[Company’s Address 1]
[Company’s Address 2]
Dear [mention the name]
Re: [Product, account number, services, etc]
I want to bring to your notice that on [Mention the date], I had [had serviced, rented, bought etc.] a [mention the service performed or name the product with its specific model number] at [mention the location and other transaction details].
I am really disappointed because the [service, product, billing etc.] didn’t [give the specified performance or was not correct]. Because of [Mention the reasons in greater details as much as possible]
I am sure you will look into the matter at the earliest. I shall wait for [Specify a time limit] before approaching for the help from [consumer group, solicitor or Trading Standards etc.].
[Mention your name]
Enclosures [if you have enclosed any documents, state those]