_______________ (Mention the name of the recipient)
_______________ (Mention the recipient’s designation)
________________ (Mention the name of the organization he is working with)
_________________ (Write the name of the city and state)
__________________ (Write the date on which the letter is being written)
Subject: _____________________ (Mention the purpose of writing the letter, in short)
Respective Mr./ Ms./ Ms ____________ (Mention the last name of the recipient),
I introduce myself as ____________ (mention your name). I have been working at the position of ______________ (mention your designation) in your organization, ____________ (mention the name of the organization) since the last _________ (mention the number of years) years. I have been serving this organization since long, however I have never encountered any problem related to ___________________ (mention the problem). However, since the last _________[ time period] there has been _______________ (mention the problem you have been facing recently).
I am writing this letter to draw your attention towards this problem. It is getting very difficult for me to handle things this way. This is an old organization with most employees having a good amount of experience and such a problem should not arise in an organization like this.
Please look into the matter as soon as possible.
Thanks and Regards,
_______________ (Mention your name)