____________ (Mention the recipient’s name)
________________ (Mention the recipient’s designation)
_________________ (Mention the address with city and state)
___________________ (Mention the date on which the letter is being written)
Subject ____________________ (Mention the purpose of writing the letter in not more than one sentence)
Respected Mr. / Ms. / Mrs. _________________ (Mention the last name of the recipient),
I introduce myself as_________________ (mention your name) residing in_________________ (mention the area you are residing in). Since the last few days we are facing _____________________ (mention the problem being faced by you) because of which it is becoming very difficult to ___________ (mention the consequences of this problem). Since you are in charge of this area and have done a lot for the welfare of its residents we decided to discuss this issue with you as we are hopeful that you would help in resolving this problem as well.
This problem is persisting since ________________ (mention since when the problem is persisting) and we have also spoken to ______________ (mention the name, designation of the person) regarding this. However, he hasn’t given any response. Kindly take this up and help in finding a solution as soon as possible.
I anticipate a positive reply from your end.
Thanks and Regards,
_____________ (Mention your name)
_______________ (Mention your complete address)