_________________ [name of the staff member/ teachers/ faculty]
_________________ [Name of the institution whose staff is being informed]
_________________ [Contact No.]
_________________ [Date in format: date/ mm/ year]
Subject: Letter informing about the university holiday declaration.
Dear staff members/ teachers/ administration
This letter is being written to inform all the ____________ [mention whether staff members, teaching staff etc.] that the university administration has decided to grant all of you a leave for ________ [number of days for which holiday is declared], from the ____________ to the ____________ [date from which holiday begins and when it ends]. The holiday has been sanctioned by the central office and applies to all the institutions under their administration.
The holiday has been cleared on the occasion of ________________ [mention the reason for the holiday like Christmas etc.]. All the staff members/ faculty members have to report to their respective positions the very next day i.e. on the _________________ [date on which to report back]. We wish a very happy season to all of you.
__________________ [here the signature of the person writing the letter will come]
__________________ [name of the authorized signatory]
__________________ [designation of the signatory]
__________________ [name of the university]
__________________ [Contact No.]
__________________ [web address/ email id]