DATE – Day, Month, Year
[NAME, COMPANY AND ADDRESS]
John Smith
Aley Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]
Dear [NAME, ex. John Smith],
I consider your invitation to interview me for [PUBLICATION, ex. The Hamilton Globe] to be an honor. I believe [INTERVIEW SUBJECT, ex. the issue of industrial development in the Hamilton area] to be a genuine and important topic.
It is for this reason that I am disappointed I must decline your invitation. [STATE REASON(S), ex. Since I do not consider myself to be an expert on the matter, you can understand my hesitation to form and assert an opinion on it. May I suggest Mr. John Wright? I believe his involvement in the city planning department would be far more useful than my background.]
Thank you again for this honor.
Sincerely,
[YOUR NAME, ex. Jill Jones]
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