______________ [name of the recipient]
______________ [name and address of the company]
Date: ___________ [date on which the letter is written]
Subject: Formal maternity leave letter
Respected Sir/Madam ______ [salutation],
I am writing this letter to inform you that I am nearing my baby’s due date, i.e. _______ [mention the due date] and doctor has advised me complete bed rest for ___________ days [mention the number of days]. I request you to grant me maternity leaves from __________ [mention 1st day of leave] to __________ [mention the last day of leave].
In addition, through this letter, I would like to inform you that I would like to cover my leaves under maternity leave allowance. To ensure that my job responsibilities and duties are best managed during my absence, I have informed my colleagues and co-workers to coordinate with me regarding any important information and updates. Also, the project works and file submissions that are due to be submitted on _____ [mention the date of submission] would be submitted by Ms. ______ [mention the name of the person].
I will notify you if my health requires me to extend my leaves. I request you to kindly notify me about my leave approval as soon as possible.
Thanks a lot for your time and considerations.
____________ [sender’s name]
____________ [sender’s designation]
____________ [sender’s address]