____________________ [name of recipient]
____________________ [designation of recipient]
____________________ [address line 1]
____________________ [address line 2] Date: ___________ [dd/mm/yy]
Sub: Office Equipment Lease Termination
This is to inform you that the office equipment lease contract between ________________ and ________________ [name the two companies] which was dated ___________________ [dd/mm/yy], commencing from ______________ [dd/mm/yy] and ending on __________ [dd/mm/yy] has come to an end. The period of ________________ [mention duration] having elapsed, we are hereby informing you that you can either renew the contract or end it. In case you wish to renew the contract for a period of ______________ [insert duration], please get in touch with us at _____________________ [mailing address]. The contract can also be extended to a period of _______________ [insert duration], and for this too, you have to get in touch with us at the address mentioned above.
We hope to continue the tradition of good work that we are known for, and this relationship between your company and ours has been a longstanding one. We hope that you will further your contract with us. We are awaiting your reply.
___________________________ [name of sender]
___________________________ [address of sender line 1]
___________________________ [address of sender line 2]