________________________ [name of supervisor/recipient]
________________________ [company address line 1]
_______________________ [company address line 2]
Date: ___________________ [dd/mm/yy]
Subject: office equipment request
This letter is to ask you for your permission to borrow the following equipment ___________________________________ [mention itemized list of equipment that is to be borrowed] for the presentation to be held on ____________ [dd/mm/yy] in ________________ [insert name of venue]. The presentation has been tentatively titled as _____________________ [name of presentation]. The equipment we are requesting is worth a total amount of ________________ [insert price] and we assure you that they will be returned as soon as the presentation is over. The equipment shall be kept in charge of ________________ [insert name of person], __________________ [designation] and copies of this letter have been forwarded to you by email as well as fax.
We hope that our request will be granted by you, and we take full responsibility for the equipment mentioned above. As you will have noticed on perusing the list, most of the office equipment chosen is portable and so there will be no damage to them at all.
______________________________ [signature of sender]
______________________________ [name of sender]