Order Planning Letter

By | March 22, 2013


______________ [recipient name]                                         Date: _________ [dd/mm/yy]

______________ [address line 1]

______________ [address line 2]

Store account number: _________________ [unique account reference number]


Subject: Order Planning Requisition

Dear _______________ [Mention name of recipient]

This letter is to inform you that the order we have placed with your company will undergo some slight changes. The planning for the same has been done by our officials and a list of the changes made has been enclosed. We request you to kindly make a note of these changes and incorporate them in the initial order, numbered ________________ [mention unique order number]. The cost of the changes will be incorporated with the remaining amount to be paid as the initial advance of ______________ [specify amount] has already been paid. We hope that the changes will be incorporated as soon as possible and you are requested to send a confirmation mail upon deciding on the same.

The order planning team comprises of ___________, ______________ and _____________ [mention names of team members]. The order is expected to reach us on ____________ [dd/mm/yy]/ we hope the changes will not cause a delay.

Thanking you,

______________ [sender’s name needs to be mentioned here]

_______________ [sender’s designation]

_______________ [store name]

________________ [location/address]

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