________________ [name of recipient]
__________________ [designation in company]
________________ [company address line 1]
________________ [company address line 2]
Date: _______________ [dd/mm/yy]
Subject: Purchase Order Request Letter – Order No. ____________
Dear ______________ [salutation],
This is to inform you that we are still awaiting the purchase order document from you. Though the order for _______________ [mention quantity] of __________________ [mention items] has been made verbally in the conference held on the __________________ [dd/mm/yy], a purchase order will be required before the order can be processed and therefore we request you to mail the same to us. We can be reached at ___________________ [specify email id], and we assure you the order will be processed as soon as possible.
Please read our terms and conditions very carefully before opting to place an order with us. In case of any doubts regarding our policies on cancellation of order or delay, please get in touch with us immediately, at the below mentioned address. The purchase order will be processed by our system, and accuracy is guaranteed. We wish you the very best.
___________________ [signature of sender]
____________________ [sender’s name in capital letters]
_____________________ [sender designation]
____________________ [company address line 1]
____________________ [company address line 2]