________________ [name of recipient]
__________________ [designation in company]
________________ [company address line 1]
________________ [company address line 2]
Date: _______________ [dd/mm/yy]
Subject: Sales Order Follow Up
Dear ______________ [salutation]
This letter expresses our desire to know the status of our order, numbered ____________ [mention order number], made on the __________ [day] of _____________ [month], ____________ [year]. The order was for ________________ [specify quantity] of __________ [items]. We have received a confirmation mail from you on _____________ [dd/mm/yy], but since then there has been no official communication from your side. The order was expected to be dispatched on ____________ [dd/mm/yy], and a mail confirming the same was to be sent to us. We have not received any mail of the sort and we were wondering about the exact status of the order. Kindly let us know so that we can prepare accordingly.
This kind of delay is quite unacceptable and has forced us to send you this follow up letter. We hope you will get back to us very soon, and let us know how things are proceeding.
___________________ [signature of sender]
____________________ [sender’s name]
_____________________ [sender designation]
____________________ [company address line 1]
____________________ [company address line 2]