_____________ [name of the recipient]
______________ [name and address of the company]
Date: ___________ [mention the date on which the letter is written]
Subject: Professional termination of contract letter
Respected Mr. ___________ [salutation]
I am writing this letter to file my grievance against __________ [mention the name of the person against whom the grievance has been filed] of ________ [mention the name of the organisation or the company to which that person belongs to]. This letter is in reference to the conversation that I had on _____ [mention the date], about a problem that I am having with __________ [mention the name of the product or the service] that I purchased on _______ [mention the purchasing date].
I am writing this grievance letter as I was not at all satisfied with the services and the treatment that was offered to me. I am highly dissatisfied because __________________________________________________________ [mention the reason behind writing the grievance letter]. I have already attempted and tried to resolve this issue by _____________ [mention the attempts or the actions taken].
I have prepared a complaint letter to be submitted to the higher authorities for investigation. I will not file the complaint if the problem gets fixed latest by ______ [mention the date]. Enclosed with this letter is a document that mentions unresolved problems.
If you have any queries, contact me on ________ [sender’s contact details].
___________ [sender’s name]