Professional Grievance Letter

By | April 8, 2013


_____________ [name of the recipient]

_____________ [designation]


______________ [name and address of the company]

Date: ___________ [mention the date on which the letter is written]

Subject: Professional termination of contract letter

Respected Mr. ___________ [salutation]

I am writing this letter to file my grievance against __________ [mention the name of the person against whom the grievance has been filed] of ________ [mention the name of the organisation or the company to which that person belongs to]. This letter is in reference to the conversation that I had on _____ [mention the date], about a problem that I am having with __________ [mention the name of the product or the service] that I purchased on _______ [mention the purchasing date].

I am writing this grievance letter as I was not at all satisfied with the services and the treatment that was offered to me. I am highly dissatisfied because __________________________________________________________ [mention the reason behind writing the grievance letter]. I have already attempted and tried to resolve this issue by _____________ [mention the attempts or the actions taken].

I have prepared a complaint letter to be submitted to the higher authorities for investigation. I will not file the complaint if the problem gets fixed latest by ______ [mention the date]. Enclosed with this letter is a document that mentions unresolved problems.

If you have any queries, contact me on ________ [sender’s contact details].

Thanking you!


___________ [sender’s name]

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