_____________________ [name of the recipient]
________________ [designation of the recipient]
________________ [department in which the recipient works]
________________ [name of the organization]
_________________________ [office address of the organization]
Dated: ______________ [dd/mm/yy format]
Respected Mr. ________________ [last name with proper salutation before it],
This is to bring to your notice that I am writing this letter on behalf of ________________ [name of the department] department in order to request for organizing a conference for ________________________ [reason for holding the conference].
This conference is very essential for ____________ [here mention the reason for organizing the conference]. In the conference we intend to ________________________________ [objectives to be attained with the help of the conference]. I believe that conference will be beneficial for our organization and will help in __________________________ [mention in details how the conference would help]. We are planning to hold the conference in ___________________ [venue in which the sender intends to hold the conference] at ________________ [time at which you wish to organize the conference].
We would be honored if you accept our request and make arrangements for the conference. I am looking forward to your response.
_______________________ [name of the sender]
_____________________ [designation of the sender]
___________________ [name of the organization]