Recipient of the letter: ______________
Recipient’s designation: ______________
Employer organization of recipient: _______________
Address of the recipient’s organization: _______________
Dated: __________________ [mention the day, month and the year]
Subject: __________________ [mention that is regarding cancellation of solicitation]
Respected Mr. /Mrs. /Miss. _______________,
This is to inform you that the solicitation process undertaken by our company to _______________ [purpose for which solicitation was undertaken] being organized by your organization needs to be cancelled with immediate effect.
Your management team had approached our organization, __________________ [name of the sender organization] on ________________ [date or time of contacting the sender organization] seeking ____________________ [reason for contacting the sender organization]. We had to ________________________________ [mention the reasons that compelled the sender organization to cancel the solicitation. Also __________________ [mention how the process can affect the sender organization]. The management has thus arrived at this decision of terminating the ongoing process.
Kindly, note that our organization is not willing to provide any further information or entertain any communication related to this solicitation process. We will appreciate your cooperation on this matter. We deeply regret the inconvenience caused.
Thanks & Regards,
__________________ [name of the sender]
_____________________ [designation of the sender]
___________________ [name of the sender organization]