Date: __ __/ __ __/ __ __[dd] [mm] [yyyy]
____________________ [Name of the vendor]
____________________ [phone number]
Subject:- Vendor statement request letter
Dear _____________ [Sir/ Madam/ Name],
I _______________ [name of the writer], ____________ [designation] of the __________________ [name of the company], writing this letter to make a request for a detailed vendor statement. We have been doing business with you since ____________ [year of starting the business with the vendor], and have been a regular client since then.
______________ [name of the vendor company] has since been the sole and trusted supplier for the ______________ [raw material/material] for our company. We have yet made all the payments in advance, but due to policy change in our company we have certain criteria amended.
Just to clarify and match our transaction, we are looking forward for a transaction statement of our account from you. We request you to send us all the details of our account including all the transactions that we have made for the past_______________ [days/months/years]. The statement is urgent as we have to put up the same in ___________________ [board meeting/accounts dept] for the clearance of the bills that are due from our end.
We will appreciate your prompt response and are looking forward for a trusted and long business relation with you.